Interview with Angela, Project Management and Work Breakdown Structure in a nutshell

I’ve recently interviewed Carpet Cleaning Richmond and their newly assigned manager Angela, since it’s an annual requirement for me.

We’ve talked about their business, interests and projections for 2017… Pretty exciting I must say.

Angela, has been with the company for almost 2 months now and her background is in construction.

Interesting thing though… She’s been running the company and making some changes, to operate more as if they were working on projects rather than cleaning carpets, and the owners are quite happy. If things continue to move the way they have been for the past month, the company’s looking at 25% growth in 2017, but you never know.

Here’s what I summed up from this interview and from Angela

 

Project scope management is defined as the management process that takes place to ensure that a project and its process is successful. It is created by also taking into consideration the needs of the stakeholders and the determination of needs.

 

When referring to the term scope in project management; it is defined as the set of requirements and details that are needed for a project.

 

The main processes performed as part of a project scope management, consists of the following three stages:

 

  1. Initiating: This is the very first step prior to beginning the actual planning process. Various actions such as brain-storming, interviewing, benchmarking, observation, surveys and participation in focused groups; takes place.

 

  1. Planning: The planning process consists of a rough draft of what needs to be accomplished, expectations as to how it will be accomplished by defining objectives, who will the participants be, what will be needed to make the project happen within an allotted time and budget frame and the creation of a statement of work (SOW) broken down into smaller structures (WBS). This step is also usually done in the form of a “fish bone” as it allows an easy mental map that includes a timeline.

 

  1. Executing: The execution process is when the drafted plan begins to take physical place and action. In this step, adjustments and changes might be necessary.

 

  1. Controlling & Monitoring: In this stage there is close observation of the project scope development. Adjustments are refined, processes are reconsidered and the project is slowly being molded to fit requirements and meet standards. Leadership plays an important roll in project scope management, but particularly in this stage as WBS (work break down structure) is likely to take place if it hasn’t already.

 

  1. Closing: The closing process is the final stage that takes place in project scope management. It consists of reviewing the outcome of the project and comparing it against the initial project plan. In this stage a thorough audit of both the project and products is performed. Detailed reports that include financial statements, project scheduling, weather and other impediments, difficulties, outcomes etc. is created.

 

Work Breakdown Structure (WBS):

A work breakdown structure (WBS), is the breakdown of a statement of work (SOW) into smaller structures. In other words, it includes very specific details and outlines of each of the projects’ scope. This is done for the purpose of identifying needs, obstacles, details and specifications of each individual project phase.

In order to achieve an effective WBS, the following approaches amongst others, must be considered:

 

  • Each level must include the main element along with two element breakdowns.
  • It should be constructed in a timeline order where priority tasks are listed first.
  • Is updated in accordance with changes created by management.
  • Describes the full scope of the project and detailed descriptions with regards to developing it and with regards to the products involved.
  • Should be created by keeping stakeholders needs in mind.
  • Should describe and define the boundaries of the project.
  • Should include a detailed decomposition of the work to be performed
  • Should include a word reference or dictionary that outlines and explains the terms used in the project management scope.

 

The WBS can be created using different formats: Outline, tree, tabular or hierarchical.

 

Importance of developing a good WBS:

The successful outcome of a project is influenced by the organization and the planning that is given before, during and after the project. Executing plans in writing by breaking them down into even smaller planning processes, allows for a better understanding of the projects scope and for better communication between team members, Foremost it eliminates or narrows down error margins and subsequently make for a more successful project.

 

 

Important Residential Asphalt Paving Tips

It’s been a while since my last post and I wanted to make it up to everyone here by providing some great value. I’ve been asked about this too many times to even count, so here’s professional advice along with a few important tips from a parking lot striping company in Virginia Beach:

I feel that in order for any paving project to be successful,there needs to be a certain amount of preparation, research and planning. Here are some tips on how to prepare yourself:

  1. Choose the right base – it is crucial to choose the correct base for your pavement before you do anything else. What am I talking about when I say base? The base is underneath the actual asphalt pavement. Think of it as a foundation of your house, if the foundation is laid improperly, chances are that it will sink and so will the house. It’s no different with asphalt, no matter what you decide to get paved. It is super important for your base to be well pressed and compacted, otherwise it might sink and cause your freshly installed asphalt to crack. Other than the looks, cracking can lead to things like erosion from the rainwater intrusion and settling over the base. Other things that can be caused by incorrectly installed base include and are not limited to: potholes, sink holes, indentations and sliding (like the tectonic plates). (more…)

4 Tips To Effectively Clean Your Home

As most of us know, both children and adults suffer from allergies during high pollen seasons, but not many of us know that pollen isn’t the only factor that causes an allergic reaction.

As much as I love the Do It Yourself ways to clean and allergen proof your home, mine… gets cleaned regularly by a local home cleaning company. For those of you in the Hampton Roads area, you can reach them at housecleaningvabeach.com. I initially trusted them with my home cleaning needs approximately 7 years ago, and haven’t had any regrets so far.

So, without any further ado, the 7 DIY tips to allergen proof your home:

1. Bedroom is key.

First and most important I feel is the area or room of your home where you spend most of your time. Yes, your bedroom!
On average, a person sleep between 6 and 8 hours per day… That add up to 49 hours each week. Now sit down and really let that sink in… Some of us don’t even work that much.

So, all I’m trying to say is start with the bedroom!

2. Floor comes first.
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Air Quality

One important thing about taking care of the air in your home is correct care of you utilities.

Some people forget to check on these and keep them under maintenance after getting these. Replacing filters on your air conditioning units is one of those important things. It is vital for you to replace these filters in order to keep your air conditioning system running efficiently. You need to keep the air in your home clean and without particles so that the air quality is in good condition for the residents in the home.

If you do not replace these air conditioning filters, the air will not be filtered properly and these dust particles will be stuck in the air. If these dust particles stay in the air, the residents of the home will breath them in and this can affect human health, damaging the lungs. These filters need to be replaced every three months on average to keep the air quality in your home the best it can be. (more…)

Radon In Our Homes

One of the most important things about your home is the safety of it.

Generally when thinking about safety, we think uncovered plugs and cracks in walls, but we don’t consider the air we are breathing in each and every day. How do we know if what we breathe in every day within our homes is uncontaminated and truly safe for us?

One of the most common things present in the air in our homes is radon. What is radon you ask? Radon gas, more specifically, is a carcinogen which contaminates the air in our homes and can lead to lung cancer. The lower your exposure to it, the safer you are. (more…)